Directors’ Meeting – 3 February 2021

Minutes of the meeting of the Directors of the Scottish Orienteering 6-Day Event Company Limited, held online via Zoom on 3 February 2021 at 7.30 pm.

Present: Dave Kershaw (DK), Kevin Reynard (KR), Colin Matheson (CM), Robin Strain (RS), Terry O’Brien (TOB), Rachel Wilson (RW), Richard Oxlade (RO), Colin Eades (CE), Ewan McCarthy (EM)

Minute Taker: Terry O'Brien

Welcome & apologies for absence

Apologies: None

Register of interests

The register of interests had been sent out with the papers for the meeting. All Directors were asked to inform DK of any changes.

Approval of the Minutes of the Meeting of Directors on 9 December 2020

Approved with no changes.

Matters arising from minutes of 9 December 2020 (not covered in the agenda below)

CM advised that he had information regarding new clocks but had still to collate this. Action: CM

Finance report

KR advised that the accounts had been filed and sent to Companies House.

The tax return is due by 28 February 2021. Action: KR

Fees for updates to the website had been paid. There had been no other significant transactions since the last meeting.

Lochaber 2021

Entries

Entries were currently in excess of 1100.

Campsite

There were concerns expressed relating to the lack of accommodation and the availability of showers / toilets. A disclaimer will be added to the website regarding the event having no responsibility for accommodation.

Social Media

Support from EventScotland may be available. CM was able to add items on Facebook but had little experience of other platforms.

Logistics

Highland Council are still to be approached regarding rubbish recycling on day 2. Bussing may be possible for this day. The day 6 organisers have requested a change to the car parking field and a response from Nature Scotland is awaited. There has been no progress with suppliers, toilets or event services to date.

Computing

Keith Brown will assist with 2 of the 6 days with personnel being sought for the other days. The question of sub-contracting was put on hold.

Other

The issue of traders’ attendance was put on hold.
It was agreed to produce a programme for competitors.
World Ranking Event (WRE) status will be revisited by RO and EM.
CM noted that the video from Strathearn 2019 being prepared by Karel Jonak was still outstanding. Karel had been contacted by Lorna Eades (LE) but there had been no progress.

WOC 2024

No action since last meeting.

SOA Events Manager

Nothing further to report.

SOA business relevant to 6-Day Company

Nothing to report (but see below).

AOB

CM advised that he will be retiring from SOA work with effect from 15 February 2021.

Future meeting dates

To be arranged for early May (via Zoom). Action: DK

The meeting closed at 8.50 pm