Directors’ Meeting – 25 May 2021

Minutes of the meeting of the Directors of the Scottish Orienteering 6-Day Event Company Limited, held online via Zoom on 25 May 2021 at 7.30 pm.

Present: Dave Kershaw (DK), Kevin Reynard (KR), Colin Matheson (CM), Robin Strain (RS), Terry O’Brien (TOB), Rachel Wilson (RW), Richard Oxlade (RO), Colin Eades (CE), Ewan McCarthy (EM), Ben Hartman (BH – SOA Finance Director)

Minute Taker: Terry O'Brien

Welcome & apologies for absence

Apologies: None

Register of interests

The register of interests had been sent out with the papers for the meeting. All Directors were asked to inform DK of any changes.

Approval of the Minutes of the Meeting of Directors on 3 February 2021

Approved with no changes.

Matters arising from minutes of 3 February 2021 (not covered in the agenda below)

CM advised that he had had no response from Ted Finch and will chase him up. The new clocks were now in CM’s possession. Action: CM

DK reported that he had attempted to contact Karel Jonak but had had to reply to date.

Finance report

KR advised that he had nothing to report other than the information contained in the papers issued regarding the financial position of Lochaber 2021.

Lochaber 2021

RO/CM reported that while the original Go/No Go decision date had been agreed as the end of May 2021, there have been developments which will allow us to consider further flexibility.
Discussions with SportScotland have not resulted in any dispensation related to the Covid-19 Road Map/Levels advice. Lochaber 2021 can only go ahead in its intended form if Level 0 is in place in Highland and Argyll & Bute Local Authorities.
CM noted that contractors are prepared to be flexible should the event go ahead.
RO advised that the planning is in good shape but that the safety and welfare of our volunteers is still of great concern.
The 5 scenarios (as outlined in papers supplied) were discussed in detail.

Specific Points

The advice from SportScotland / Scottish Government means that competitors must disperse after their runs as soon as possible.
The entry is to be capped at 2,200 entries (which implies approx. 2,000 competitors each day).
CM agreed to contact both Highland and Argyll & Bute Health Boards via ZOOM.
It was agreed to recommend to the SOA Board that preparations for the event should continue at present
This decision will be reviewed regularly following each announcement from the Scottish Government with a final decision made at the end of June.
Formal thanks were given by DK to KR, BH, CM, Pat Bartlett, Keith Brown and Margaret Dalgleish for all their additional work.

WOC 2024

No action since last meeting.

SOA Events Manager

Nothing further to report.

SOA business relevant to 6-Day Company

Nothing further to report.

AOB

None.

Future meeting dates

23 June 2021 (via Zoom)

The meeting closed at 8.50 pm