1. Welcome & apologies for absence
2. Register of interests
The register of interests had been sent out with the papers for the meeting. All Directors were asked to inform DK of any changes.
3. AGM 2020 (see separate minute)
Chairman’s Report (DK) – approved.
Finance Report – see below (KR) – approved.
4. Approval of the Minutes of the Meeting of Directors on 14 September 2020
Approved with no changes.
5. Matters arising from minutes of 14 September 2020 (not covered in the agenda below)
6. Finance report
KR reported that the financial statements had been prepared in accordance with the historical cost accounting convention and the UK Companies Act 2006. We have taken advantage of “Micro-Entity” rules and the related small companies regime that allow us to dispense with the audit requirement.
WOC, Covid, Going concern and subsequent events are noted in the accounts.
There is a significant change from 2019 reflecting the results of Strathearn 2019. The event recorded a net surplus of £16,000. KR noted that accounting standards require that we recognise expenses when paid. We only pay tax on bank interest receivable
Fixed assets are depreciated over 4 years; no additions were recorded in the year.
Current assets are entirely cash. There is no deferred income or expenditure as at 29 February 2020. At February 2019 we had received entry fees of £117k. Accruals comprise Mapping fund (£1,950) and sundry (£550).
The surplus on the “Profit & loss account” has increased based on the profit for the year.
The abbreviated version of the approved accounts will be filed with Companies House. The tax return will follow (HMRC also get a copy of the accounts) Action: KR
7. Lochaber 2021
RO outlined the current position which was still fluid.
Day 1 – Achnacarry. The map (DOLM) is likely to be available by December. Traffic management is still to be considered.
Day 2 – Inverlochy (Fort William Golf Club). The map is being prepared by Peel Mapping.
Parking is still to be resolved.
Day 3 – Arisaig. The map is being prepared by Peel Mapping. Car parking has been confirmed.
The Rest Day Sprint event is unlikely if current Covid-19 pandemic restrictions continue.
Day 4 – Creag Dubh, Newtonmore. This was last mapped by Steve Barrett in 2018.
Day 5 – Ardchattan. The map is being prepared by Peel Mapping.
Day 6 – We are now looking at the possibility of using Creag Meagaidh. Meetings are planned with SNH via Ross Lilley.
Concerns regarding infrastructure still remain including IT (no tenders issued as yet).
Website: Through RS, Michael Atkinson (MA) has expressed an interest in helping. Contact is to be made with Hillside by RS and MA. Action: RS/MA
8. WOC 2024
DK noted that no actions had taken place since the last meeting, the event effectively being on hold until late next year due to the postponement to 2024.
9. SOA Events Manager
Nothing further to report.
10. SOA business relevant to 6-Day Company
RO noted that covid-19 issues had been taking up a lot of time due to Scottish Government requirements.
12. Future meeting dates
To be arranged for early December (via Zoom) Action: DK
The meeting closed at 8.30 pm